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Application 16.5.200.104
Art With a Heart in Healthcare, Inc.

A. Application Details

Proposal Information

Item Response
Application # 16.5.200.104
Program Specific Cultural Project
Proposal Type Arts In Education
Funding Category Artist Residency
Discipline N/A
Applicant is requesting REDI waiver No
Residency Contact Hours 1500
Proposal Title Healing with the Arts
Proposal Synopsis Art with a Heart in Healthcare, Inc. (AWAH) is requesting financial support to hire an artist for thirty hours a week for fifty weeks, to continue the growing need to deliver the arts to children with chronic or life-threatening illnesses at Wolfson Children's Hospital in Jacksonville Florida.

Applicant Information

Item Response
Corporate Name Art With a Heart in Healthcare, Inc.
DBA Name N/A
Federal Employer ID 26-1313805
Principal Address 841 Prudential Drive, Suite 150
Jacksonville, FL 32207-8329
County Duval
Applicant Email Address loripresto@att.net
Grant Contact Lori Presto, Operations Director
Authorized Official Melissa Roland, Chairman of the Board
Website www.artwithaheart.info

B. Excellence (Up to 40 points)

These are the application responses associated with the Excellence and Innovation review criterion.

Mission Statement

Art with a Heart in Healthcare provides personalized fine art experiences that enhance the healing process for patients and their families.

Proposal Description

Instructions to the Applicant

Describe the proposal for which you are requesting funding. Include goals, fully measurable objectives, activities, and a timeline. If you are an LAA or SSO, please include a statement that describes the services provided to your audience (including membership) and how those services are provided.

Art with a Heart in Healthcare (AWAH) provides professionally trained artists to patients at Wolfson Children's Hospital (WCH). Using paints, brushes, pastels and paper, and other multi-disciplinary mediums, the AWAH team of trained staff artists, volunteers, University of North Florida interns and visiting artists create works of art for and with children ages 4 to 19. Experiences staff artists function as a patient's guide to transform pain, anxiety and isolation into hope, empowerment and a sense of accomplishment during the very difficult period of hospitalization.
The proposed application is to continue a part-time artist to work in conjunction with Wolfson Children's Hospital's Child Life Services and Behavioral Health Unit to provide additional artistic services and supervised and trained volunteers for the expansion of the hospital. Wolfson's has added four new pediatric floors that will include more family suites and support areas, as well as additional surgery, research and education facilities to ensure that the children continue to have access to the finest care and treatment. This artist will impact over 1400 patients and families with personalized art experiences in the hospital setting.

Art with a Heart Goals & Objectives:

1. Encourage the self-expression of thoughts and feelings related with illness/hospitalization.
2. Help children process and work through traumatic experiences associated with hospitalization.
3. Promote a sense of independence and feelings of control.
4. Encourage the development and provide guidance of healthy strategies for coping with hospitalization.

Activities and Timeline:
AWAH currently has three part-time staff artists, 5 contact artists and 8 volunteers to provide music and art for critically ill children at WCH for over 40 hours per week, six days a week. With the expansion of the hospital to include four additional floors of child healthcare and expansion of Behavioral Health, the need for creative resources will continue in 2015. This part-time artist, working 30 hours a week for fifty weeks, will work with the AWAH team, Child Life Services and Behavioral Health to identify those patients in need of arts as a therapeutic module to relief the stress of pain, anxiety and hospitalization. Please see attached Artist-in-resident responsibilities/duties.

Culture Builds Florida's Future

Instructions to the Applicant

Using the response areas below, describe the relationship between the proposal and the Division's strategic plan, Culture Builds Florida' Future. Applicants must complete at least one of the next four response areas.

  1. Strengthening the Economy

    No answer provided.

  2. Learning and Wellness

    Hospitalization interrupts a child's normal life. Illness, confinement and painful medical treatment can be very frightening and confusing to children. When children are seriously ill, they may become more dependent on their parents, lose their self-esteem and miss out on many learning opportunities. All of this can jeopardize a child's physical, emotional, and intellectual growth. Through art, music and other forms of self-expression, the AWAH program helps children and families cope with this difficult experience by helping to rebuild a sense of well being and engender hope.

    Rebuilding a Sense of Well-Being
    Making art can be a powerful vehicle for rebuilding the medical patient’s sense of well-being. Offering familiar materials with the skilled artists' support can reassure the ill child that he or she is still a person with a great deal to offer. This intrinsic power of the artistic process can bring order to the chaos within. When a child is ill, words often fail, either because the child’s vocabulary does not match the experience or because the ill child feels he must protect the adults around him from his feelings. Engaging in art process with AWAH has proven to be an effective tool to help children communicate more positively.

    Engendering Hope
    Children with health problems need to focus upon new goals, find alternative ways to do things, and muster the mental energy to begin and continue treatment regimens. Creating art is a safe vehicle for self-expression: It can start from just a squiggle or a line, and it is the artist who decides what to include, when the work is finished, and what it means. In particular, art with physically ill children helps them practice the hope-engendering process of creating art. The child and the artist work together to choose materials, set goals, and plan the means to achieve them. The finished product is tangible evidence that the ill child can accomplish a great deal. This kind of achievement helps transform the ill child from the powerless victim of a disease into an active individual in the work of getting well.

  3. Building Leadership

    No answer provided.

  4. Design and Development

    Founded in 2001, AWAH was,and,is the only organization in the Jacksonville area with a dedicated program designed to develop arts in healthcare for children with chronic or life-threatening illnesses. Over the past decade, AWAH has provided high quality arts in healthcare programming to more than 30,000 children and their families in the community.

    Through a successful, long-term partnership with Wolfson Children's Hospital in Jacksonville, the program utilizes a variety of visual arts as a key for self-expression, a motivational tool, a coping mechanism and a form of interaction for the young in need. In response to a request by Nemours Children's Clinic, AWAH expanded the program in 2004 to provided program services to oncology and hematology patients. AWAH also has expanded services to Ronald McDonald House and Kids Together Against Cancer. Our program is adaptable to the individual patient and the place in the healthcare facility. i.e. isolation, group participation, disabilities. Our training is consistent through the development of our concise Policy and Procedures Manual.

    AWAH has also established a long-term relationship with the University of North Florida Fine Arts Department. We have developed an intensive internship program for graduating fine art majors. These interns have gone out into the community in many different aspects of the art arena in Jacksonville as well as continuing their relationship with AWAH through becoming staff artists, contract artists and/or volunteers.

    AWAH has continued to have a successful history of garnering the resources necessary to consistently provided quality services while adapting to the challenges of operating a non-profit.

C. Impact (Up to 30 points)

These are the application responses associated with the Impact review criterion.

Proposal Estimates

Estimated Number of Response Instructions to the Applicant
school based youth benefiting 0

Enter the number of individuals under the age of 18 that are expected to be participating in organized school based cultural events. This figure should reflect a portion of the total individuals benefiting.

non-school based youth benefiting 3,000

Enter the number of individuals under the age of 18 that are expected to be participating in non-school based cultural events. This figure should reflect a portion of the total individuals benefiting.

elders benefiting 0

Enter the number of individuals over the age of 65 that are expected to benefit from the proposal activities. This figure should reflect a portion of the total individuals benefiting.

artists participating 6

Enter the estimated number of professional artists that will be directly involved in providing artistic services specifically identified with the proposal. Include living artists whose work is represented in an exhibition regardless of whether the work was provided by the artist or by an institution. This figure should reflect a portion of the total individuals benefiting.

individuals benefiting 5,000

Give the total number of individuals that are expected to be involved in proposal activities as artists, non-artists, participants, or audience members. This number should include the values listed for youth, elders and artists.

proposal events 3

How many different events will be produced or presented within the grant period as a part of this proposal?

Be sure to list different events, not performances. For example, a musical performed 10 times is only one event, but a musical performed 10 times and workshop done once are two events.

opportunities for public participation 3

Each event will have one or more opportunities for public participation. For example a musical performed 10 times is one event with 10 opportunities for public participation.

Project/Program Location

Instructions to the Applicant

Select the counties in which the project/programming will actually occur. For example, if your organization is located in Alachua county and you are planning programming that will take place in Alachua as well as the surrounding counties of Clay and St. Johns, you will list all three counties. Please do not include counties served unless the project or programming will be physically taking place in that county.

  • Duval
  • St. Johns

Proposal Impact

Instructions to the Applicant

Describe the economic impact of your organization as a whole and the proposal in particular on your local community. Include a description of your proposal's education and outreach activities.

Wolfson Children's Hospital,where AWAH is located, is recognized as one of America's Best Children's Hospitals by U.S. News & World Report. Wolfson Children's Hospital is the only full-service tertiary hospital for children in the region, serving North Florida, South Georgia and beyond.

Wolfson has added 59 new pediatric inpatient beds on four new floors and expansion of the Behavioral Health Unit, along with more family and education areas, doubling the clinical research center and enhancing the education of tomorrow's pediatricians. Both the hospital and AWAH will positively impact those children who are admitted and are vulnerable and uninsured coming to the emergency room for health care. Art with a Heart in Healthcare, and Wolfson provide the finest health care to children regardless of a family's ability to pay.

Art with a Heart in Healthcare will also have a role in the upcoming annual conference of 2015 for the Global Alliance for Arts and Health. This is an international conference bringing awareness of the benefits arts has in the health place.

Marketing and Promotion

Instructions to the Applicant

Describe marketing, promotion, and/or publicity plans for the proposal. Also describe how these plans will develop or expand the audience related to the proposal.

Website/Facebook/Local Articles in Hospital periodicals and Local newspapers

D. Management (Up to 20 points)

These are the application responses associated with the Management review criterion.

Operating Budget

Summarize organization operating expenses and income using the listed budget categories using actual numbers from your last completed fiscal year. Note:

  • Totals are automatically calculated but will not update until you save the page.
  • Do not enter dollar signs ($) or commas (,)
Operating Expenses Completed
FYE 12/31/2013
Current
FYE 12/31/2014
Next
FYE 12/31/2015
1. Personnel: Administrative 45,000
2. Personnel: Programmatic 135,094 140,000 140,000
3. Personnel: Technical/Production
4. Outside Fees and Services: Programmatic 23,162 25,000 35,000
5. Outside Fees and Services: Other 21,075 30,000 10,000
6. Space Rental, Rent or Mortgage
7. Travel 500 500
8. Marketing 2,123 2,500 2,500
9. Remaining Operating Expenses 22,230 25,000 25,000
A. Total Cash Expenses $203,684 $223,000 $258,000
B. In-kind Contributions $21,393 $24,000 $25,000
C. Total Operating Expenses $225,077 $247,000 $283,000
Operating Income Completed
FYE 12/31/2013
Current
FYE 12/31/2014
Next
FYE 12/31/2015
10. Revenue: Admissions
11. Revenue: Contracted Services
12. Revenue: Other 179 20,000
13. Private Support: Corporate 28,863 35,000 35,000
14. Private Support: Foundation 104,000 110,000 125,000
15. Private Support: Other 47,000 53,000 53,000
16. Government Support: Federal
17. Government Support: State/Regional 12,500 25,000 25,000
18. Government Support: Local/County
19. Applicant Cash
D. Total Cash Income $192,542 $223,000 $258,000
B. In-kind Contributions $21,393 $24,000 $25,000
E. Total Operating Income $213,935 $247,000 $283,000

Additional Operating Budget Information

Instructions to the Applicant

(Optional) Use this space to provide the panel with additional detail or information about the operating budget.

No answer provided.

REDI Waiver

This applicant has not requested a REDI waiver of cash match.

Proposal Budget

Instructions to the Applicant: Expenses

Detail estimated proposal expenses. Include only expenses that specifically relate to the proposal.

  • Column A is your request amount. Detail how you intend to spend the funds you are requesting from the state.

  • Column B is non-state cash.

  • Column C is in-kind contributions or donations. In-kind (column C) may not make up more than 25% of your Total Proposal Expenses. The maximum allowable in-kind will be Total Cash Expenses (request plus cash) divided by three.

Instructions to the Applicant: Income

Detail the expected source of the cash match recorded in the expenses table. Include only income that specifically relates to the proposal.

State funds are not allowed in the Proposal Budget Income. This includes any income that comes from an appropriation or grant from the State of Florida.

Proposal Expenses A.
Request
B.
Cash Expenses
C.
In-kind
Total
1. Personnel: Administrative 0 16,000 0 $16,000
2. Personnel: Programmatic 25,000 2,000 2,500 $29,500
3. Personnel: Technical/Production 0 0 0 $0
4. Outside Fees and Services: Programmatic 0 0 0 $0
5. Outside Fees and Services: Other 0 0 0 $0
6. Space Rental 0 0 0 $0
7. Travel 0 0 0 $0
8. Marketing 0 0 0 $0
9. Remaining Proposal Expenses 0 3,900 600 $4,500
D. Total Proposal Expenses 25,000 21,900 3,100 $50,000
Proposal Income A.
Request
B.
Cash Income
C.
In-Kind
Total
10. Revenue: Admissions 0 $0
11. Revenue: Contracted Services 0 $0
12. Revenue: Other 0 $0
13. Private Support: Corporate 0 $0
14. Private Support: Foundation 11,200 11,200
15. Private Support: Other 10,700 10,700
16. Government Support: Federal 0 $0
17. Government Support: Regional 0 $0
18. Government Support: Local/County 0 $0
19. Applicant Cash 0 $0
E. Total Proposal Income 25,000 21,900 3,100 $50,000

Proposal Budget Detail

Proposal Expenses A.
Request
B.
Cash Expenses
C.
In-Kind
Total
1. Personnel: Administrative 0 16,000 0 $16,000
1.1. Administrative 0 16,000 0 16,000
2. Personnel: Programmatic 25,000 2,000 2,500 $29,500
2.1. Art Instructor-30 hours x $18 x 50 25,000 2,000 2,500 29,500
3. Personnel: Technical/Production 0 0 0 $0
4. Outside Fees and Services: Programmatic 0 0 0 $0
5. Outside Fees and Services: Other 0 0 0 $0
6. Space Rental 0 0 0 $0
7. Travel 0 0 0 $0
8. Marketing 0 0 0 $0
9. Remaining Proposal Expenses 0 3,900 600 $4,500
9.1. Art Supplies 0 3,400 600 4,000
9.2. Office Supplies 0 500 0 500
D. Total Proposal Expenses 25,000 21,900 3,100 $50,000
Proposal Income A.
Request
B.
Cash Income
C.
In-Kind
Total
10. Revenue: Admissions 0 $0
11. Revenue: Contracted Services 0 $0
12. Revenue: Other 0 $0
13. Private Support: Corporate 0 $0
14. Private Support: Foundation 11,200 $11,200
14-1 Cummer Foundation 5,000 5,000
14-2 Woodcock Foundation 6,200 6,200
15. Private Support: Other 10,700 $10,700
15-1 Wolfson Children's Hospital 10,700 10,700
16. Government Support: Federal 0 $0
17. Government Support: Regional 0 $0
18. Government Support: Local/County 0 $0
19. Applicant Cash 0 $0
E. Total Proposal Income 25,000 21,900 3,100 $50,000

Proposal Budget Detail (Narrative)

Instructions to the Applicant

(Optional) Use this space to provide the panel with additional detail or information about the proposal budget.

No answer provided.

Fiscal Condition and Sustainability

Instructions to the Applicant

Describe the fiscal condition of the organization as it relates to the successful completion of the proposal. Also describe plans to sustain the proposal activities after the grant period.

Financial condition of AWAHIH is very strong. Growth is strategically planned and positions added as financial goals are met. Artist positions added are evaluated based on specific program measures to determine success of the position and medium used. Permanent Artist positions are sustained through corporate sponsorship, grants, donations and fund raising.

Evaluation Plan

Instructions to the Applicant

Briefly describe your methods and processes for gathering, analyzing, and reporting data to evaluate your programming with the purpose of improving, deciding to continue, or stopping.

Art with a Heart in Healthcare will be using three forms of evaluations:

1. Logic Model: AWAH will use a logic model to measure the efficacy of the program. by using the logic model, the goal(s) of the program are measured by the inputs, activities, outputs and outcomes.
Sample:
First program goal - Encourage the self-expression of thoughts and feelings related with illness/hospitalization.
Input - Trained teaching artists
Activity -Artist led art session (45 minutes per patient)
Output - Artist observation (was the patient engaged in the activity, happy, dis-engaged)
Outcome - patients actively participate within their abilities.
These logic models will be evaluated by all staff participants to determine the efficacy of the type of art used, the project and the AWAH artist. Changes will be made to improve the overall success of the program.

2. The Satisfaction Survey - Given to communicative patients, the survey is to see if the art program reduces pain, fear, or anxiety in children receiving medical treatment. This survey is the most effective as it gives immediate results to determine the efficacy of the program. Sample survey included in supplemental materials.

3. Evaluation Survey - Given to communicative doctors, nurses and other hospital staff, the evaluation is to monitor the particular needs in different areas of the hospital and the satisfaction and knowledge of AWAH.

E. Accessibility (up to 10 points)

Applicant Accessibility

Question Response
Does the applicant have policies and procedures (including a complaint process) that address non-discrimination on the basis of disability? Yes
Does the applicant have a staff person that is responsible for compliance with Section 504 of the Rehabilitation Act, Americans with Disabilities Act and Florida Statutes 553? Yes
If yes, what is the name of the staff person responsible for accessibility compliance? Lori Guadagno
Has the applicant completed the Section 504 Self Evaluation Workbook from the National Endowment for the Arts (linked) in the last 5 years? Yes
if yes, when was the evaluation completed? May 2012

Accessibility Narrative

Instructions to the Applicant

Describe the applicant's plans to ensure that the proposal and associated activities will be accessible and welcoming to all audiences. Also describe ongoing accessibility efforts.

The Child Life Services from Wolfson Children's Hospital determines the patients that can be seen by Art with a Heart. There are certain limitations like the strength of a child's immune system, the severity of their injury or illness or the limited time away from therapy or treatment that would exclude them from the art-making process. Because there are over 40,000 patients treated in the hospital yearly, Art with a Heart in Healthcare resources limit the number of patients that can be seen. With the additional funding from the Florida Cultural Affairs, Art with a Heart in Healthcare hopes to continue to reach as many children in need by extending evening hours and weekend days this artist would be working in the hospital.

F. Attachments and Support Materials

Attachments

Applicant has chosen to upload attachments.

# Title
A-1

IRS Determination Letter (pdf, 42.3 KB)

Please note: Attachments are for staff review only.

Support Materials

Applicant has chosen to upload support materials.

# Title
1

Sample of Survey for patients (pdf, 1 MB)

2

Board Members (pdf, 1 MB)

Testimonials

3

Testimonials (pdf, 173 KB)

Art with a Heart in Healthcare Overview

4

coverletter (pdf, 42 KB)

5

Survey for Staff (pdf, 1 MB)

6

Art with a Heart Overview (pdf, 4.1 MB)

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